Payroll Administrator

Hours: 08.30am - 5.00pm, Monday to Friday

Benefits: 22 days per annum rising to 23/25 days on length of service plus usual bank holidays, Employee referral scheme offering £300 - £500 depending upon role, Discount on vehicle hire, Specsavers Eye care vouchers, Perkbox benefits and discounts with selected automotive companies.

Company Overview:

VMS Fleet Management Ltd is part of the fast growing VMS Automotive Group offering a range of services comprising of Contract Hire & Fleet Management, Accident Management as well as offering Maintenance Services from our inhouse workshops and a leading provider of transport refrigeration systems, air conditioning solutions and converting panel vans into commercial, refrigerated vehicles.  VMS Automotive operate nationwide with workshops and vehicle hire sites throughout the UK with our Head Office based in Stevenage and our Operations centre based in Bury St Edmunds.

Role:

Here at VMS Fleet Management, we’re seeking to appoint a Payroll Administrator to come and join our Finance team. This role would ideally suit someone who has excellent administration skills and a willingness to learn new skills and further develop within the payroll department.

You will be responsible for the administration of two monthly payrolls. Your duties will include but not limited to:

1. Processing starters and leavers details
2. Processing sickness/absence and SSP
3. Support the payroll function by collating and preparing overtime schedules using Excel
4. Updating with changes on a daily/weekly/monthly basis
5. Dealing with payroll queries relating to overtime, sickness, or absence
6. Administration of Pension documentation
7. Carry out ad-hoc work as required in supporting the Payroll Manager
8. Work closely and liaise with the HR team when required

You will have:

1. Previous experience working in a payroll department 
2. Show excellent administration skills
3. Have excellent communication skills
4. Excellent attention to detail
5. Strong excel skills including vlookups and pivot tables
6. Can work to tight deadlines
7. Be an excellent Team Player

Job Description:

Duties for Payroll Administrator:

1. Processing company absence and sickness and calculating for payroll.
2. Calculating any SSP due and administration of any SSP1’s
3. Processing overtime schedules ready for payroll
4. Input of new starter information on to the payroll system
5. Administration of Pension documentation
6. Organising and distributing payroll queries to the relevant person
7. Collating payroll information received from the HR team and other departments
8. Supporting the payroll team with any payroll administration
9. Point of contact for emails and incoming calls to the payroll team
10. Communicate with the HR team when required
11. Work to strict deadlines and use own initiative
12. Ensure confidentiality is adhered to at all times

The payroll team are currently processing two monthly payrolls of 240+ employees combined, and this is due to grow in the future.

As part of the team, you will provide support and assist where necessary with all Payroll functions, including handling administration tasks as required.

Good Knowledge of MS Excel/Word/Outlook and Sage50 Payroll or other payroll system would be an advantage. This role would suit a hardworking individual, willing to learn new tasks, with great attention to detail and organisational skills. Good timekeeping and awareness of strict deadlines is a must for this role.

The right candidate will need to be able to provide support and work directly with the payroll Manager.  This roll has the potential to progress within the payroll team, as the company continues to grow.

If invited to interview, you will need to provide evidence of your right to work in the UK, the following documents:

• Passport (plus Gov.UK share code confirming eligible to work in the UK if non UK passport)
• Birth Certificate and National Insurance Number on an official document.
• Proof of Address x 2

Due to the nature of the role, we are not accepting applicants who reside outside of the UK.

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