Legal Receptionist

Posted 2 May by Kelly Finley t/a Finest Recruits
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£23,000 - £27,000 per annum, negotiable
Buckinghamshire , South East England
Permanent, full-time

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Posted by Kelly Finley t/a Finest Recruits
  • Private Health Insurance
  • Free eye tests
  • Day off on your birthday
Legal Receptionist required
Must have previous experience working as a Receptionist - Preferably in a legal setting
Based in Buckinghamshire - exact location with be given to suitable applicants 
Salary is negotiable around £25,000 p.a. depending on experience!
Lots of company benefits - full list below
Hours are full-time and 100% office based 
Free on-site parking & close to all transport links
 
Ambitious and progressive law firm are looking to recruit an experienced receptionist who will provide a first class welcoming impression to clients and visitors entering the building. The ideal Receptionist will have worked as a Receptionist within a professional setting for a minimum of 1 year, preferably within a law firm (not essential).
 
We are looking for an experienced receptionist who has to following skills and attributes:
  • Excellent telephone manner
  • Confident communication skills when client facing
  • Self starter
  • Familiarity with legal terminology and procedures is a plus
  • Proficient in Microsoft Office suite (Word, Excel, Outlook) and other office software
  • Strong organisational and multitasking abilities
  • Attention to detail and accuracy in work
  • Ability to maintain professionalism and composure in high-pressure situations
  • Reliable and punctual with a positive attitude
  • Ability to work independently as well as part of a team
  • Must be able to learn and adapt quickly and are able to absorb information in a useful way
  • Take ownership of tasks with minimal supervision and follow through to completion
  • Willing to be an office fire warden
The role of Legal Receptionist will include: 
  • Providing a warm, welcoming first impression of the highest standard when meeting clients entering the building
  • Answer all external calls in a confident, courteous, and polite manner regardless of the nature of the call
  • Monitor and maintain equipment and supplies required in the reception area and always keep the reception area clean and tidy
  • Take accurate, clear telephone messages and passing on to the relevant person in a timely fashion
  • Look after clients in reception area, notifying fee earners of their arrival and showing them into the meeting rooms as required
  • Providing refreshments for clients/meetings where requested and always offer on arrival
  • Working with tact and discretion with clients on the telephone/face-to-face
  • Liaise with and respond to email and verbal requests/queries from all clients (internal and external) in a prompt and professional manner
  • Receive and sort mail and deliveries as they come into Reception throughout the day in accordance with the firm’s policies and procedures
  • Scanning all incoming mail to the client management system
  • Arrange deliveries via external couriers
  • Taking card payments from clients either in person or over the phone
  • Assist with preparation and organisation of legal documents, including filing, scanning, and photocopying
  • Overseeing all emails coming into our info mailbox and forwarding into the correct recipient
  • Handle confidential and sensitive information with integrity and discretion
  • Manage office supplies inventory and place orders as necessary
  • Provide support for special projects and tasks as assigned by management
  • Overseeing facilities within the office and reporting to the necessary departments
  • Errands, such as buying milk for the office, going to the post office
  • Monitor visitor access and always maintain security awareness and confidentiality
  • Representing the business with a positive attitude and professional appearance
  • Distribution of files/deeds/wills from off-site storage premises
  • Provide general clerical and administrative support
  • Managing meeting room bookings using our online system
Hours are full-time
100% office based
Salary is around £25,000 p.a. this is negotiable and is depending on experience!
20 days holiday, plus bank holidays, plus a day off on your birthday, plus in between Xmas and New year off, Private health care plan, free eye test, free flu jabs & sick pay

Reference: 52579546

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