Office Manager

An award winning people orientated architecture practice is looking for an experienced Office Manager overseeing the day to day running of a large office, supporting the Directors and managing the support team.

It’s a great varied role running the office of a busy working studio. A key focus of the role will be on the facilities side ensuring the office is running smoothly and looking after H&S. You will also be looking after the support team and ensuring reception runs smoothly.

Management of the Office includes:

• Manage the Support team and their workload
• Organise, manage and report at the weekly staff meetings
• Assist with quality management systems, audits and procedures
• Management of the company car fleet
• Proofread, format and issue documents
• Support to Directors and Senior Management team
• Organise internal and external meetings
• Organise, support and minute Director meetings and quarterly Executive Board meetings
• Organise monthly financial reviews.
• Oversee management of front of house and receptionist
• Manage utilities and maintenance contracts for all services, ensuring planned maintenance is carried out as required
• Maintain fire and security contracts and procedures
• Assist with health and safety
• Organise internal moves and relocations
• Manage suppliers (e.g. stationery, coffee, recycling, cleaners etc.)
• Ensure premises defects are dealt with promptly
• Prepare and manage all facilities requirements for the audits
• Prepare and manage facilities budget.

This role is busy and varied and will be office based 5 days a week although they are open to someone working part-time hours across the 5 days. You'll need excellent organisational skills as well as previous experience or running an office, managaing a team and looking after facilities.

Fantastic role in a beautiful studio and even better team. They really are a great company to work for who value their staff and wellbeing.

Think you have the experience they need?

Send in your CV by clicking on apply now.