Project Administartor

What you will do:

We are looking for an Project Administrator to join our expanding team, reporting into one of our Operations Managers. You will work as part of a team of project managers, framework coordinators & construction managers to support in the delivery of projects within the team’s portfolio. The successful candidate will form a strong working relationship with our client team and supply chain partners and will be pivotal in driving the delivery of operational function.  

What we offer

• Competitive salary
• Paid holidays and sick pay
• Comprehensive benefits package including pension, life assurance, employee assistance program, employee referral scheme, employee discounts including high street brands, cycle 2 work scheme and discount on Johnson Controls security products
• Extensive product and on the job/cross training opportunities with outstanding resources available
• Encouraging and collaborative team environment
• Career development through various career ladders
• Dedication to safety through our Zero Harm policy
• Access to business resource groups
• Training on our company values

How you will do it:

• Provide daily support to the project management team in relation to Cost, Time & Quality measures
• Raise Purchase Orders and Subcontracts to our supply chain
• Coordinate invoice processes, ensure invoices are compliant and approved
• Support the commercial team with collation of applications for payments and supporting documentation, both to the client and supply chain
• Schedule and attend stakeholder meetings, Facilitate communication
• Be responsible for ensuring Staff and Subcontract health and safety records are maintained
• Prepare tender documentation for subcontractors
• Act as a central point of contact for all stakeholders on a project
• Support the team with documentation management and control
• Assist and advise team members on project processes and procedures
• Produce detailed and regular reports

What we look for:

Required: 

• Ability to work as both part of a team, and independently
• Proven experience in a project coordination role
• Able to manage time effectively. Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously.
• Strong interpersonal, oral and written communication skills. Self-motivating, with an eagerness to learn and develop skill sets.
• Proficient at analysing data and producing reports. and provide insights for continuous improvement
• Proactive attitude, with an eye for detail.

Desirable:

• Project Administration / Coordination background in a construction / engineering discipline
• Experience working for a large corporate organisation
• Knowledge / understanding of any of the following software platforms (SAP; Oracle; Sage; Salesforce; Trimble; Aconex; Viewpoint).

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