Receptionist and Team Administrator

We have an opening for an award winning architecture and design company looking for an experienced Receptionist and Team Assistant who work on amazing projects across the design spectrum.

Key duties:

• Greet visitors and guests, projecting a professional, friendly and welcoming image.

• Answer telephone, filter calls, take messages, send emails to staff when they have missed a call

• Manage meeting rooms - processing all requests, administer meeting room diary and organise catering as appropriate

• Ensure meetings rooms are ready for guests throughout the day, tidying up after meetings as necessary

• Set up conference calls / requested technology for meetings as required.

• Ensure Front of House and office are always tidy

• Distribute all incoming post/parcels and manage all outgoing post/parcels and couriers as necessary

• Book taxis, transport, accommodation and be involved in all other travel administration (e.g. visas)

• Assist with obtaining quotes for office contracts e.g. stationery, water, kitchen supplies

• Manage stationery supplies

• Manage weekly staff treats, and associated budgets

• Assist with the organisation of office events

• Work with the Finance Team and manage Petty Cash process

• Work closely with the Studio Manager to ensure a smooth-running office for both staff and guests.

This is a great role in a vibrant creative environment where no 2 days are the same. It’s incredibly varied with lots of scope for the right person. You will need a tenacious 'can do attitude with strong communication and organisational skills with previous experience in a similar role in the creative industries. Think this is the role for you? Send in your CV by clicking on apply now.