Executive Assistant

Executive Assistant

Chessington, Surrey

Salary: DOE

Mon – Fri, 8.00am – 5.30pm (1hr unpaid lunch) Friday finish at 4.00pm
Industry: Construction 

The ideal candidate will have previous PA/EA experience supporting at board level and any construction industry experience is an advantage. They will need to have excellent verbal and written communication skills, be a good team player and proficient using Word, Excel, Project (basic knowledge) and Office.  

The role is very ‘hands on’ and would suit someone who can use their own initiative, with great organisational skills and personality.  They will need to be able to multitask, be very proactive and flexible.  Attention to detail and a very high level of accuracy are important as well as the ability to uphold confidentiality.  

The Role:

• Manage and maintain the MD’s diary, schedules, appointments and travel arrangements.
• Coordinate arrangements, organise meetings, preparation of materials, notetaking and effectively circulate and coordinate follow up actions.
• Manage and prioritise incoming and outgoing correspondence in a timely manner.
• Handle confidential documents and communications with absolute discretion.
• Assist in the preparation of reports, presentations and data analysis.
• Manage and maintain effective communication and working relationships with key clients and partners at an operational level; the company’s senior management team and key internal / external stakeholders.
• Act as a gatekeeper to ensure the MD’s time is managed effectively.
• Processing of expenses and
• Provide other support and cover ad hoc duties as and when required.

The Person:

The successful applicant will be a highly organised and proactive individual who can effectively manage multiple tasks and prioritise. They will have a proven track record in a similar role, as they will be expected to provide a high-level support to the Group Managing Director.

Essential:

• Proven experience as an Executive Assistant / Personal Assistant or in a similar role / level.
• Excellent organisational, time management, and multitasking abilities.
• Pro-active nature, able to anticipate the needs of the MD.
• Strong communication skills, both written and verbal.
• Proficiency in office software and tools, including Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Approachable, able to work under pressure and able to adapt to change.
• Discretion and confidentiality are paramount.

Desirable:

• Previous experience within the construction industry.