French HR Administrative Assistant- 12 Month FTC

Are you Fluent in French? 

Are you immediately available and looking for new opportunities? 

Are you available to start the 1st of June? 

• Health and dental cover available upon request
• 25 days of holidays (between September 1st and August 31st)

This dynamic role is split between two key areas of responsibility: Reception/Administrative Support and HR Assistance. The successful candidate will play a crucial role in maintaining office operations and supporting our HR team.

• Presential Reception Desk:
  
  • Greet visitors and ensure a positive experience.
  • Assist clients with coffee, Wi-Fi access, and other amenities.
• Office Supplies Management:
  
  • Handle office supply orders, including weekly stationary top-ups.
  • Monitor supply levels in kitchens and photocopiers.
• Event Logistics:
  
  • Collaborate with the Event Assistant to organize monthly events.
  • Assist with event setup and coordination.

• Training will begin from day one, with the goal of transitioning to 100% HR tasks by mid-September.

• Existing Staff Monitoring:
  
  • Use HR software to track staff details and updates.
  • Maintain individual staff HR files.
• Recruitment and New Staff Monitoring:
  
  • Assist the HRBP with recruitment processes, including interview scheduling and document preparation.
  • Create and organize HR files for new hires.
  • Prepare staff bios prior to their arrival.
• Leavers’ Monitoring:
  
  • Manage leavers’ documentation, including exit checklists and holiday balances.
  • Coordinate exit day logistics.
  • Digitally archive leavers’ HR files.
• HR Procedures:
  
  • Help prepare and proofread new HR procedures.
• Holiday & Sickness Tracking:
  
  • Monitor staff leave and sickness absences in real time.

Additional Requirements:

• Fluency in both French and English (due to a balanced mix of clients).
• Strong common sense and a proactive attitude.
• Excellent time management skills.
• Proficiency in PowerPoint, Word, Excel, and Teams.