PA/Executive Management Support Officer

Reed Talent Solutions are delighted to present you with an exciting opportunity to join a branch of a local councilas a Executive Management Support Officer to a Director.

What important information do you need to know?

• Pay rate - £15.17 per hour
• Location - Barnsley (S70)
• 3 months
• Hybrid

Seeking a highly experience PA for executive director in a busy working environment, attention to detail and confidentiality are a requirement of the role, diary management, excellent communication skills both written and verbal. Working knowledge of copilot is desirable, can be trained.

Key Responsibilities

• Undertake general business support including word processing, photocopying, filing, emailing and dealing with mail.
• Produce high quality documentation including letters, reports, graphical documents etc., utilising appropriate Microsoft packages using advanced functionality such as mail-merge, charts, graphs.
• Establish, use and maintain appropriate office systems, ensuring that information is accurate and stored with regards to the confidential nature of the post.
• Undertake diary management, arranging meetings and appointments as well as ensuring the organising, prioritising and tracking of workloads.
• Service meetings, preparing relevant documentation and ensure that outcomes are recorded and actioned.
• Deal with telephone and face to face enquiries, providing advice, guidance and information as appropriate, assisting other officers and outside bodies as necessary to resolve issues.
• Undertake research and project work which may vary widely in complexity and detail as required.
• Liaise, negotiate and collaborate with internal and external stakeholders including politicians, government departments and other senior executives.
• Where appropriate, take ownership of specific issues within the service, coordinating and monitoring milestones through to resolution.
• Undertake research on Council related policy and general issues as directed, preparing reports and analyses of issues as necessary.
• Maintain an awareness of and monitor developments in relation to live issues and key policies in relation to the service to enable workloads to be prioritised

Key Skills and Experience

• Considerable experience of working in a secretarial environment and/or senior administrative role.
• Considerable experience of working with highly confidential, sensitive and contentious information.
• Experience of utilising advanced functionality within Microsoft products e.g. Word, PowerPoint and Excel to produce professional documentation.
• Experience of establishing business systems, processes and procedures to increase efficiency.
• Experience of managing a heavy and challenging workload.
• Experience of servicing meetings and minute taking directly onto mobile devices at speed and with accuracy.
• Knowledge of the functions and activities of the Council or relevant service and its key partners.
• Awareness of current challenges affecting local government or relevant service.
• Knowledge of IT solutions and their use in a business environment.

Additional Requirements

• Willing to work flexibly in accordance with policies and procedures to meet the operational needs of the council.
• Willing to undertake training and continuous professional development in connection with the post.
• To be part of the Out of Hours " on Call "Rota supporting the relevant Director
• Work in accordance with our values and behaviours, as part of an inclusive and high performing council
• Able to undertake any travel in connection with the post.

We are looking for the right candidate to start immediately, if you have the relevant experience and would like to find out more, please don't hesitate to reach out!