Site administrator

The role

• Monday-Friday; 9-5:30
• £12.30-£13.84 per hour DOE
• Temporary 3 months, with reviews

Are you an experienced Administrator and articulate in your approach and have great attention to detail? Want to work for a global and successful organisation? If so, this role could be great for you!

Responsibilities:

• Inputting site operational information into relevant spreadsheets
• Inputting site allocation data into relevant spreadsheets - staff, labour, materials & plant
• Uploading site documents to BC - working with the SB3 document control team
• Maintain and update office notice boards with relevant information
• Co-ordinate with the internal training and competency team and relay training course requirements to site operatives Maintain site registers for briefing attendance / H&S inductions
• Act as the first point of call for the client's Office Administrator
• Responsible for ordering and distribution of Personal Protective Equipment for site team
• Perform general office duties such as ordering office supplies
• Daily input and management of hours worked for all site operatives and site staff, and feeding into People Allocation Sheet Daily updating Plant/Equipment Allocation Sheet
• Collection and submission of Plant and Equipment Maintenance Sheets
• Calculation and submission of total hours worked
• Daily updating of Materials Received Allocation Sheet
• Calculation and submission of total number of deliveries
• Coordination with Finance Team regarding deliveries e.g paperwork collation and inputting
• Data input from site activities to reports and records
• Coordination with Site Management and Resources Team regarding staff and operative training schedule
• General administration
• Supporting Project Manager and Engineers with report writing/collection of data
• Collection and submission of sub-contractors' timesheets to the respective agencies
• Generating and submitting all procurement site requisitions through forms, R12 and catalogue and keeping track of all goods received through requisition trackers.
• Supporting the commercial team with monthly updates on hired items and labour hours.

Personal qualities:

• The ideal candidate must have a self-driven attitude and show the ability to use his/her initiative for everyday tasks and be able to work well under pressure.
• A thorough knowledge of Microsoft Office, including Word, Excel, Outlook.
• Knowledge of document control systems preferable - Business Collaborator, PIM etc
• Strong organisational, time management and workload prioritisation skills.
• Attention to detail and accuracy.
• Work well within a team environment but also capable of working without supervision.
• Enthusiastic and proactive with a willingness to learn.

Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone.